Art Patron Program Details

ART PATRONS PROGRAM

ART DISPLAYS IN OFFICE SETTINGS

Background, Supporting Materials and Rental Agreement

 

 

OUTLINE OF PROGRAM

 

Purpose of Art Displays – The organized display of artwork is enjoyed by the HOST and other parties, while the ARTIST is compensated for his/her work and is provided a new display venue, increased public exposure, and the prospect of sales.

GETTING STARTED

 

  • HOST contacts VCAC to discuss the program and if interested fills out Questionnaire regarding available display space, genre of art preferred, etc. and sends it back to VCAC.
  • HOST and VCAC discuss the responses in the Questionnaire and VCAC outlines options for securing rental art.
  • VCAC works with HOST to acquire the necessary hanging hardware if necessary.
  • HOST selects a method for securing the desired artwork: (1) Host secures artwork, or (2) Pays VCAC to secure work.  This can be done piecemeal $10.00 per display request or by joining the VCAC at the Patron Level for $75.00 per year (which entitles the Patron up to four assisted art displays per year.

 

GENERAL TERMS BETWEEN HOST, ARTIST AND VCAC

HOST

  • Provides hanging hardware (if any necessary) beyond conventional wall-mounted hooks.
  • Provides space for identifying labels and information displays describing the work and artist.
  • Allows for sales of artwork on display in coordination with the artist.
  • Provides customary care and oversight of the artwork even though the artist signs a hold harmless agreement regarding loss or damage of the artwork.
  • Pays a rental fee the ARTIST for the work exhibited once it is installed.  The minimum rental rate of $1.00 per foot of display wall per month, unless an alternative rental price is agreed to by the HOST and ARTIST.

 

ARTIST

  • Provides a number of pieces of artwork in the genre requested by the HOST so that the HOST can choose the ones to be displayed.
  • Provides work that is ready to be installed, i.e. properly framed and rigged for hanging using the hanging system in use at the HOST premises.
  • Provides small identification label for each artwork including such information as: title, artist name, medium, sale price, and background on artwork.
  • Provides an attractive and site appropriate display stand with bio on the ARTIST, discussion of artwork on display, contact information, business cards.
  • Installs artwork, labels, and display materials.
  • Signs rental and hold harmless agreement (below).
  • Promptly removes the artwork on display when the display period ends.
  • Handles all sales directly; VCAC is not involved.
  • Pays VCAC a flat fee of $10 for VCAC’s work on the artist’s behalf prior to installation of artwork.

 

VCAC

  • Sends out calls to artists for work sought by the HOST asking artists to send images to the VCAC who shares them with the HOST for consideration.
  • Mediates disputes between the HOST and ARTIST.

 

 

 

 

ART HOST QUESTIONNAIRE

 

Introduction

To help identify the type of artwork a Host would like to have and where it could be displayed, please provide the following information.   Doing so will assist the VCAC and artists who may be interested in providing artwork.

 

Area available for artwork

Surface area for free-standing 3-dimensional work (dimensions):

#1 space:

#2 space:

#3 space:

#4 space:

Wall space for hanging work:

#1 wall – height and length:

#2 wall – height and length:

#3 wall – height and length:

#4 wall – height and length:

 

WALL HANGING METHOD

___Nails & hooks   ___Track & Cables   ___Other:__________________________________________________________________

 

PREFERRED ARTISTS (from):

___ Supervisorial District  ___Ventura County   ___Inside or outside Ventura County

 

PREFERRED STYLE OF ART:

___Figurative   ___Landscapes   ___Representative   ___Realistic   ___Abstract   ___Traditional   ___Modern

___Mixture of styles   ___Other:__________________________________________________________________________________

 

PREFERRED ART MEDIUM:

___Oils   ___Pastels   ___Watercolors   ___Acrylic   ___Photographs   ___Collage   ___Sculpture   ___Assemblage

___Fiber (weavings, quilts, etc.)   ___Other:______________________________________________________________________

DURATION OF DISPLAYS:

___6-7 weeks to coincide with exhibits in HOA   ___Monthly   ___Quarterly   ___Other:_______________________

 

LEVEL OF Involvement of Host in procurement of artwork

___Locate artist and procure artwork

___Rely on VCAC to select artist and art based on Host’s references (above)

___Select artist and artwork from images provided by VCAC

 

OTHER COMMENTS

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

 

 

 

 

RENTAL AGREEMENT

BETWEEN ARTIST AND HOST

 

ARTIST INFORMATION

Name (print) ______________________________________________________________________________

Address _______________________________________________ City/State _______________ Zip ________

Land line ___________________ Cell Phone ____________________ Email_________________________

 

HOST INFORMATION

Name (print) _______________________________________________________________________________

Address _______________________________________________ City/State _______________ Zip ________

Contact Person _____________________________________________________________________________

Land line ____________________ Cell Phone ____________________ Email_________

 

TERMS AND CONDITIONS

General

  • The artwork will be displayed at (address of HOST) _______________________________________________

_________________________________________________________________________________________

  • Linear feet of wall space for artwork _________
  • Style and medium of art to be displayed ______________________________________________________
  • Artwork installation date ________________  Artwork pick-up date ___________________

 

Host

  • Provides and maintains hanging hardware (e.g. track & cables) beyond conventional wall-mounted nails & hooks.
  • Repairs or patches nail holes when necessary.
  • Provides space for identifying labels and information displays describing the work and artist.
  • Pays upon installation of artwork a rental fee of $ ______/linear foot of display space per month for a total of

$ _________

  • Allows for sales of artwork on display in coordination with the artist.
  • Provides customary care and oversight of the artwork even though the artist signs a hold harmless agreement regarding loss or damage of the artwork.

 

Artist

  • Provides a number of pieces of artwork in the genre requested by the HOST so that the HOST can choose the ones to be displayed.
  • Installs work that is properly framed and rigged for hanging using the hanging system in use at the HOST premises.  If only nails are used to hang artwork, then ARTIST supplies nails and hooks.  If 3-d work is requested, the ARTIST may need to provide pedestals.
  • Installs a small identification label for each artwork including such information as: title, artist name, medium, sale price, and background on artwork.
  • Provides an attractive and site appropriate display stand with bio on the ARTIST, discussion of artwork on display, contact information, business cards.
  • Promptly removes the artwork on display when the display period ends.
  • Handles all sales directly; VCAC is not involved.
  • The artist will provide artwork for the display areas identified, whether a few large works or multiple small works.
  • If artwork is sold or otherwise removed, the artist will replace it with similar work through the duration of the display rental period.

 

I hereby agree to the above terms and conditions:

 

HOST signature __________________________________________________ Date _____________________

 

ARTIST signature ________________________________________________ Date ____________________

 

 

HOLD HARMLESS AGREEMENT (for ARTIST)

 

I hereby release the VCAC, HOST, and the County of Ventura and any of their agents, representatives, board members, elected officials, officers, employees and patrons from damage, theft or loss of any artwork currently on display on the grounds of the County Government Center, 800 S. Victoria Ave., Ventura, CA.  In addition, as an exhibitor, I hereby agree to defend, indemnify, and save harmless the VCAC, HOST, and the County of Ventura, including all of their boards, agencies, departments, officers, elected officials, employees, agents and volunteers, against any and all claims, lawsuits, demands, judgments, and all liability including, but not limited to, monetary or property damage, lost profit, theft, personal injury, wrongful death, general liability, automobile accidents, arising directly or indirectly from my participation in the exhibiting of my artwork through an effort sponsored or conducted in whole or in part by the VCAC, HOST, or the County of Ventura.

 

ARTIST Name (please print) __________________________________________________________________

Signature of ARTIST ________________________________________________Date ___________________